Imagen: Overview and Uploading_07_14_20202
Imagen: Overview and Uploading_07_14_20202

Imagen is a modern, robust,flexible, archival and media hosting tool, that gives each of us the ability to store all kinds of media from photos to documents to audio and video and more. Imagen will be the go-to location for long term storage publishing of media on departmental websites. This video provides a brief overview.

  01/01/2022  
 Dann Hurlbert, Tuomas Sivula
 I own and retain the copyright
  • Title Imagen: Overview and Uploading_07_14_20202
  • Upload Date July 15, 2020 2:15pm
  • Date January 1, 2022
  • Description Imagen is a modern, robust,flexible, archival and media hosting tool, that gives each of us the ability to store all kinds of media from photos to documents to audio and video and more. Imagen will be the go-to location for long term storage publishing of media on departmental websites. This video provides a brief overview.
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  • Names Dann Hurlbert, Tuomas Sivula
  • Creator Dann Hurlbert, Tuomas Sivula
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  • Transcript Imagen Training INTRODUCTION Hi Folks, I’m excited to introduce you to Imagen, Carleton’s impressive new Media Asset Management tool. After a year of evaluating over a dozen companies and services, members of ITS, WebServices, CAMS, and the Library landed on this exciting service. Imagen is a modern, robust, flexible, archival and media hosting tool, that gives each of us the ability to store all kinds of media from photos to documents to audio and video and more. You can also organize them into collections and set permissions for who does and doesn’t get access to those media resources. Imagen will be a great location to upload digital files for long term storage and to publish on your departmental websites. There are many other features that can be valuable for you and Carleton, too, such as bulk uploads and downloads, highly specialized search capabilities, and lots more. To get started, take a quick look at how you can login, upload, manage, and share your media. --------- OVERVIEW and UPLOADING Hi Folks, To get started on Imagen, you’ll need to login at www.imagencloud.carleton.edu. Be sure to Log-in with Carleton Single Sign on. [And this is an interesting aside: Imagen is a resource that can be searched by anyone with a carleton.edu email address. The good news is that Carleton folks--no matter who or where they are--will only see what you have made available to them. So, keep that in mind: permissions are important when you upload files to Imagen. Once you’ve logged in, you’ll see this Home Page. From here, you can view media you’ve uploaded by clicking My Account. You can also upload Media, Browse Media others have made available to you, and Request Media that you think you should have access to. To upload media, click Upload. Imagen opens a window that creates a RECORD of whatever it is you’re uploading, and you can have multiple media files in a single record. First, and always in our increasingly online world, pay attention to PRIVACY. Be sure your name is there--and then you can add the email addresses of others who you want to have access to that media. You can these privacy settings moments, days, months, or years later, but to start I’d err on the side of being more restrictive. Next, fill in the required fields for the media you’re uploading. Those are the fields in red boxes. Give your media a distinct and clearly identifiable Title. Offer a summary or description of the event or file. More detail helps future searches. Include one or more names of who was involved--and separate names with a comma Add a creator, or the name of whomever initially created the file. It might you, a film director, a student you commissioned to develop it, etc. Select the department that is primarily responsible for the media, which might also be the department you, the record creator is working on behalf of. And the last required field is really important, too. Licensing and Copyright. This tells anyone who can see your media who can do what with this media. If it’s private to you, mark it as such. If your student created it for a class, that’s FERPA private and that should be indicated. It might be media from another producer and you’re only using it under fair use in the classroom, so that should be clear, too. There are also some Public settings. If you’re OK with this media being used publicly--at Carleton or beyond--be sure to assign it an appropriate public Licensing and Copyright Setting. From here, you’ve got several other optional fields you can add information to, or you can skip entirely. Those first few fields, though, will help you and Carleton keep the media in Imagen clearly identifiable, searchable, and visible to only those you intend. Now that you’ve created the RECORD of the Media, click add media to pull in the files you want associated with that Record. You can add one file or dozens. For example, you can pull in a video of a performance, an audio recording of that performance, the program or brochure from the Event itself, and more. . . and it all gets tied together in the same Record. Now that you’ve created the RECORD of the Media, click Add Media to pull in the files you want associated with that Record. You can upload multiple files at once--so long as the file type is the same for all the files. For example, you can upload a dozen .mp4s within one record, but if you want to upload .mp4s and pdfs, you’ll only be able to upload one of those file types. If you accidentally grab more than one filetype, Imagen will let you choose which ones get uploaded. The good news is you can still add other files types to the record later. For example, after creating the record and uploading your .mp4s, you can navigate to the Record and select it. Then, within the Record, you can click Add Media, which re-opens the upload window. From there, you can upload multiple of another media type. Repeat as necessary. You can also click MORE and pull in links to media that lives somewhere else online entirely. *Note that Imagen won’t pull in the actual media from other sites, but the Record will include the url and point to those locations, so if the media stays on those external pages/sites, the Record will remember where that media lives and you can access it easily through Imagen. If the has been removed from those sites, the Record will at least remember where it was. Pretty impressive. Then click Save. Soon after, you’ll be able to find that Record and those associated media files under My Account. There are lots more media-related tools at our fingertips with Imagen, and we’ll continue rolling out more training on a variety of topics.
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